Job: Passport Program Coordinator (Clerical Worker)

Job: IRC12248

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Job Title Passport Program Coordinator (Clerical Worker) Location San Diego, CA, US Organization Name SBA Undergraduate Programs Department Description Brief Description The Professional Development Passport Program is a graduation requirement of all undergraduate business majors at USD.  We are looking for a part-time person to act as a liaison between staff, faculty and students, and who will help maintain the integrity of the Passport database and SBA Events Calendar. This is a part-time, temporary, non-benefit based position with an assignment end date of June 30, 2014 Detailed Description The Professional Development Passport Program is a graduation requirement of all undergraduate business majors at USD.  We are looking for a part-time person to act as a liaison between staff, faculty and students, and who will help maintain the integrity of the Passport database and SBA Events Calendar. Essential Duties and Responsibilities Include: Events Approve events and enter them into the SharePoint calendar and correct inaccuracies Send letters to organizations with instructions and Passport sign-in sheet Collect Passport sign-in sheets and enter points into Passport database.  Follow up and resolve complaints of Passport points not entered correctly or missing Follow up with organizations on missing Passport Sign-in sheets Forms – Internship and LinkedIn Review and approve Passport Internship forms and enter points into database Review LinkedIn exercise and enter points into database Inquiries from Faculty and Campus Organizations Answer questions about seeking approval for Passport events.  Send Passport Event form link.    Answer questions about the number of points awarded for an event Database Enter new business students into the Passport database Correct database inaccuracies: emails, student info etc. Run database queries upon request Upload Senior Surveys into database Large-scale Communications: o    Send reminder emails to Seniors about missing Passport points.  Ask for clarification on graduation date, encourage them to see their advisor if their date has changed and change it online.  Send links about ways to earn Passport points. o    Send students to SBA Career Services to work out plan for completion. o    Faculty Outreach about Passport Program o    Post signs outside of classrooms about Passport requirements o    Attend Grad Day to answer questions about missing Passport points This is a part-time, temporary, non-benefit based position with an assignment end date of June 30, 2014 Job Requirements ·         BA/BS or higher ·         Experience with data entry ·         Working knowledge of Microsoft Access ·         Excellent written communication skills and positive customer service outlook ·         Detail oriented Background check:  Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.  Serious candidates are encouraged to request official transcripts to help expedite the hiring process.    Additional Details Salary: $13.00 per hour Hours: 10-20 hours per week Closing date: Open Until Filled Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed. The University of San Diego is an equal opportunity employer committed to diversity and inclusion. How To Apply Click Apply Now to complete our online application. In addition, you are strongly recommended to upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at hr@sandiego.edu Minimum Salary Maximum Salary Currency Amount of Travel Work At Home

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