Job Title:Protocol Specialist
Department:Department of Defense
Agency:Office of the Secretary of Defense
Hiring Organization:Office of the Secretary of Defense, Protocol Office
Job Announcement Number:OSD-14-993520-B
SALARY RANGE: | $62,467.00 to $81,204.00 / Per Year |
OPEN PERIOD: | Thursday, November 21, 2013 to Wednesday, December 04, 2013 |
SERIES & GRADE: | GS-0301-11 |
POSITION INFORMATION: | Full Time - Permanent |
PROMOTION POTENTIAL:11 | |
DUTY LOCATIONS: | 1 vacancy in the following location: Pentagon, Arlington, VA View Map |
WHO MAY APPLY: | US Citizens and Status Candidates |
SECURITY CLEARANCE: | Top Secret/SCI |
SUPERVISORY STATUS: | No |
JOB SUMMARY:
Department of Defense (DoD)
Office of the Secretary of Defense
Protocol Office
Office of the Secretary of Defense
Protocol Office
Mission Statement
The Office of the Secretary of Defense (OSD) is the principal staff element of the Secretary of Defense in the exercise of policy development, planning, resource management, fiscal, and program evaluation responsibilities. OSD includes the immediate offices of the Secretary and Deputy Secretary of Defense, Under Secretaries of Defense, Director of Defense Research and Engineering, Assistant Secretaries of Defense, General Counsel, Director of Operational Test and Evaluation, Assistants to the Secretary of Defense, Director of Administration and Management, and such other staff offices as the Secretary establishes to assist in carrying out assigned responsibilities. For more information see: http://www.defense.gov/osd/
If you are applying through Merit procedures, the following information applies to you:
If you are applying through Merit procedures, the following information applies to you:
WHO MAY BE CONSIDERED: This announcement is open to: Current or Former Permanent Civilian Federal Employees in the Competitive Service; Displaced employees (Interagency Career Transition Assistance Plan - ICTAP eligible) within the Local Commuting Area; and individuals eligible for the following Special Appointing Authorities approved by the Office of Personnel Management (OPM): Veterans with a disability rating of 30% or more, Veterans Employment Opportunities Act (VEOA) Eligible Veterans and Individuals with Disabilities. (Click on the links for more information regarding eligibility for these special appointment authorities: www.opm.gov/employ/veterans/html/vetguide.asp#6or www.opm.gov/disability.)
If you are applying through Delegated Examining Unit (DEU) procedures, the following information applies to you:
WHO MAY BE CONSIDERED: This announcement is open to: All U.S. Citizens.
TRAVEL REQUIRED
- Occasional Travel
- May be required to travel
RELOCATION AUTHORIZED
- No
KEY REQUIREMENTS
- Must be a U.S. Citizen.
- Application materials must be received by 11:59PM EST on the closing date.
- This is a drug testing designated position.
- Must obtain/maintain a Special Sensitive/Top Secret SCI security clearance.
DUTIES:
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As a Protocol Specialist, you will be responsible for the planning, coordinating, and delivering of protocol support to the Office of the Secretary of Defense (OSD), other major commands, the White House, the Cabinet, Congress and the military services. As such the Incumbent:
- Develops, coordinates, integrates, and executes all aspects of assigned protocol events hosted by the Secretary and Deputy Secretary of Defense.
- Coordinates events with action officers of various military services.
- Formulates or recommends the establishment or revision of policies, procedures, marketing venues, or related automated programs to support internal protocol functions.
- Resolves complaints and other complex issues involving high-ranking officials.
- Advises on handling of foreign and domestic gifts, both incoming and outgoing.
- Provides technical expertise and guidance on established requirements regarding courtesies to domestic and visiting foreign dignitaries.
- Directs and advises on all aspects of protocol for military and civilian personnel as they relate to casual and formal social events.
- Develops final seating plans for special military and political-related ceremonies and special events.
- Writes narratives and read ahead, prepares seating diagrams, and oversees usher details.
- Manages and conducts quality checks of RSVPs for timeliness and overall verification prior to finalizing guest lists.
- Monitors work sent to OSD Graphics to ensure invitations, envelopes, tickets, and programs submitted for printing are received in a timely manner, are grammatically correct, and are properly formatted.
- Prepares after-action reports for historical reference detailing the challenges, lessons-learned, positive aspects, and recommendations concerning major ceremonies and special events planned or executed by OSD Protocol.
- Manages an extensive protocol reference library which includes documents and rosters pertinent to the White House staff, cabinet members, military service secretariats, and general officers.
QUALIFICATIONS REQUIRED:
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The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. See: http://www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/standards/0300/gs0301.pdf for OPM qualification standards, competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement by Wednesday, December 04, 2013.
All applicants must meet qualifications and eligibility criteria by the closing date of the announcement.
All applicants must meet qualifications and eligibility criteria by the closing date of the announcement.
Part-Time Or Unpaid Experience: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
You must have one year Specialized Experience equivalent to the GS-09/10 level in the Federal service (experience may have been gained in the private/military sector) giving the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position. Experience must be reflected in your resume.
Specialized experience required for this position is:
Specialized experience required for this position is:
- Using knowledge of the principles, methods, practices and techniques of protocol matters, to include national and international rules, procedures, and forms prescribing traditional formal diplomatic customs, courtesies, and etiquette for distinguished visitors to execute all aspects of assigned protocol events.
- Using analytical and evaluative methods and techniques in applying protocol knowledge to plan, coordinate, and deliver ceremonies, social functions, and receptions held in honor of visiting dignitaries and to ensure appropriateness of all elements of planned functions, considering the status and cultural and religious backgrounds of the attendees.
Specifically you will be evaluated on the following competencies:1. Knowledge of foreign and U.S. protocol matters.
2. Ability to conduct quantitative and qualitative analyses.
3. Ability to communicate orally and in writing.
2. Ability to conduct quantitative and qualitative analyses.
3. Ability to communicate orally and in writing.
If substituting education for experience, at the GS-11 level, you must possess a Ph.D., or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related.
Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements. It will be computed by first determining the applicant’s total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant’s education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. The weight of semester and quarter hours have been defined above.
If substituting or combining education for experience, transcripts MUST be provided. Failure to provide transcripts will result in you being rated ineligible for this position.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. For further information, click on the following link:
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. For further information, click on the following link:
WORK SCHEDULE: Full Time
OVERTIME: Required
TRAVEL (TDY): RequiredTOUR OF DUTY: Flexible
PERMANENT CHANGE OF STATION EXPENSES (PCS): Not Authorized
RELOCATION EXPENSES (GOVERNMENT HOME SALE): Not Authorized
RECRUITMENT INCENTIVES: Not Authorized
FAIR LABOR STANDARDS ACT (FLSA): Exempt
FINANCIAL DISCLOSURE: Not Required
TELEWORK ELIGIBILITY: This position is not telework eligible
Other Notes:
Applicants selected from this announcement may be required to serve a one-year probationary period.
This position is designated special sensitive as defined in DoD 5200.2-R and therefore requires that a personnel security investigation be adjudicated for security eligibility on a pre-appointment basis. This requirement may take 120 days or longer to process. The incumbent must complete a Single Scope Background Investigation (SSBI) and favorable adjudication by a determining authority and be eligible for a Top Secret clearance and access to sensitive compartmented information (SCI).
If selected for Federal employment, you will be required to complete a "Declaration of Federal Employment," (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background check.
This position is subject to the DoD Drug Free Workplace Program. If you decline to take the drug test, it will be considered a declination for employment. The selectee must test negative for the presence of illegal drugs before placement in the position, and will be subject to random drug testing thereafter. If a determination of the use of illegal drugs is confirmed in this position or other testing designated positions in DoD, non-selection or disciplinary action, up to and including removal from Federal service, may result. All tentative selectees for this position will be required to undergo a urinalysis test to screen for illegal drug use prior to appointment and periodically thereafter.
This announcement may be used to fill additional vacancies.
Department of Defense (DoD) Priority Placement Program (PPP): Selections for this position must first be cleared through the DoD Priority Placement Program to ensure registered displaced, through no fault of their own, DoD employees receive priority consideration for this or any other DoD position for which they qualify.
OVERTIME: Required
TRAVEL (TDY): RequiredTOUR OF DUTY: Flexible
PERMANENT CHANGE OF STATION EXPENSES (PCS): Not Authorized
RELOCATION EXPENSES (GOVERNMENT HOME SALE): Not Authorized
RECRUITMENT INCENTIVES: Not Authorized
FAIR LABOR STANDARDS ACT (FLSA): Exempt
FINANCIAL DISCLOSURE: Not Required
TELEWORK ELIGIBILITY: This position is not telework eligible
Other Notes:
Applicants selected from this announcement may be required to serve a one-year probationary period.
This position is designated special sensitive as defined in DoD 5200.2-R and therefore requires that a personnel security investigation be adjudicated for security eligibility on a pre-appointment basis. This requirement may take 120 days or longer to process. The incumbent must complete a Single Scope Background Investigation (SSBI) and favorable adjudication by a determining authority and be eligible for a Top Secret clearance and access to sensitive compartmented information (SCI).
If selected for Federal employment, you will be required to complete a "Declaration of Federal Employment," (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background check.
This position is subject to the DoD Drug Free Workplace Program. If you decline to take the drug test, it will be considered a declination for employment. The selectee must test negative for the presence of illegal drugs before placement in the position, and will be subject to random drug testing thereafter. If a determination of the use of illegal drugs is confirmed in this position or other testing designated positions in DoD, non-selection or disciplinary action, up to and including removal from Federal service, may result. All tentative selectees for this position will be required to undergo a urinalysis test to screen for illegal drug use prior to appointment and periodically thereafter.
This announcement may be used to fill additional vacancies.
Department of Defense (DoD) Priority Placement Program (PPP): Selections for this position must first be cleared through the DoD Priority Placement Program to ensure registered displaced, through no fault of their own, DoD employees receive priority consideration for this or any other DoD position for which they qualify.
HOW YOU WILL BE EVALUATED:
How You Will Be Evaluated for Merit Promotion:Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
Time-in-Grade Requirements: Federal employees must meet time-in-grade requirements for merit promotion consideration. Time-in-grade is the 52-week requirement Federal employees in competitive service, General Schedule (GS) positions at GS-5 and above must serve before they are eligible for promotion (advancement) to the next grade level. Applicants must meet eligibility requirements including time-in-grade, time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the closing date of this announcement: Wednesday, December 04, 2013
Time-in-Grade Requirements: Federal employees must meet time-in-grade requirements for merit promotion consideration. Time-in-grade is the 52-week requirement Federal employees in competitive service, General Schedule (GS) positions at GS-5 and above must serve before they are eligible for promotion (advancement) to the next grade level. Applicants must meet eligibility requirements including time-in-grade, time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the closing date of this announcement: Wednesday, December 04, 2013
How You Will Be Evaluated for Delegated Examining (Open to the Public): We will review your résumé and supporting documents, to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant work experiences as it relates to fundamental competencies, identified in the Qualifications section above, required for this position. Based on the results of this evaluation, you will be placed in one of the following quality categories:
Best Qualified: Candidates who possess experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate qualify ranking factor(s). Candidates are highly proficient in all of the job requirements and can perform effectively in the position almost immediately or within a minimum amount of training and/or orientation.
Highly Qualified: The next lower category for candidates that meet the minimum qualification of the position and are proficient in most, but not all, of the requirements of the position. Candidates may require minimum training and/or orientation in order to perform the duties of the position.
Qualified: This lowest category will be used for those candidates that meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position. Candidates may require extensive training and/or orientation in order to satisfactorily perform the duties of the position. http://www.opm.gov/HiringReform/HiringReformRequirements/CategoryRating/index.aspx.
Highly Qualified: The next lower category for candidates that meet the minimum qualification of the position and are proficient in most, but not all, of the requirements of the position. Candidates may require minimum training and/or orientation in order to perform the duties of the position.
Qualified: This lowest category will be used for those candidates that meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position. Candidates may require extensive training and/or orientation in order to satisfactorily perform the duties of the position. http://www.opm.gov/HiringReform/HiringReformRequirements/CategoryRating/index.aspx.
Names of the candidates in the Best Qualified category will be sent first to the hiring manager for employment consideration. Applicants in other categories will be referred in accordance with category rating procedures.
BENEFITS:
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The Federal government offers a number of exceptional benefits to its employees. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees:
OTHER INFORMATION:
ICTAP: Individuals who have special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP) must be well-qualified for the position to receive consideration for special priority selection.
ICTAP eligibles will be considered well qualified prior to Veteran's preference points being added. Federal employees seeking ICTAP eligibility must submit proof that they met the requirements of 5 CFR 330.704. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate; your application to reflect that you are applying as an ICTAP eligible. Please visit this link to obtain requirements for applying as an ICTAP eligible applicant. http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap
VETERANS’ PREFERENCE: Documentation intended to establish preference must be received by 11:59PM EST on Wednesday, December 04, 2013. Information on veterans’ preference and other veteran entitlements can be found in the VetInfo Guide http://www.opm.gov/staffingportal/vetguide.asp
Veterans’ Preference: If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you are claiming on your résumé. Your veterans’ preference entitlement will be verified by the employing agency. If you are entitled to veterans’ preference and qualified for the position, your name will be placed above non-preference candidates on a list sent to the hiring manager for employment consideration. Qualified veterans' preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category depending on the position and grade level of the job. For information on entitlement see http://www.fedshirevets.gov/job/vetpref/index.aspx.
MILITARY SPOUSE PREFERENCE: http://www.fedshirevets.gov/job/shams/index.aspx
REEMPLOYED ANNUITANTS: http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf
SELECTIVE SERVICE REQUIREMENT: If you are a male born after December 31, 1959, and are at least 18 years of age, civil service employment (5 U.S.C. 3328) requires that you must be registered with the Selective Service System, unless you meet certain exemptions under Selective Service law. If you are required to register but knowingly and willfully fail to do so, you are ineligible for appointment by executive agencies of the Federal Government.
*NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.
*NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.
*NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.
Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in being removed from consideration for this position.
HOW TO APPLY:
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To apply for this position, you must provide a complete Application Package as described inREQUIRED DOCUMENTS.
Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf. Fax your documents to 1-478-757-3144. You are highly encouraged to submit your application package and complete your assessment questionnaire on-line.
If you cannot apply online:
1. Click to view and print the assessment questionnaire View Occupational Questionnaire: View Occupational Questionnaire
2. Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf. Fax your documents to 1-478-757-3144. You are highly encouraged to submit your application package and complete your assessment questionnaire on-line.
If you cannot apply online:
1. Click to view and print the assessment questionnaire View Occupational Questionnaire: View Occupational Questionnaire
2. Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
REQUIRED DOCUMENTS:
• Résumé: If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for the qualifications and referred for selection consideration if eligible.
• Assessment Questionnaire
• Additional documents you may be required to submit vary based on what authority you are using to apply (i.e., applying for one of the categories such as a veteran, a current or former permanent Federal employee, ICTAP, etc.).
PLEASE REVIEW the following LINK for additional documents you need to provide.
http://www.hr.dla.mil/downloads/ApplicationInfo/DoDFourthEstateRequiredSupportingDocumentation.pdf
http://www.hr.dla.mil/downloads/ApplicationInfo/DoDFourthEstateRequiredSupportingDocumentation.pdf
If you are claiming Veterans' Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify: the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge). The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable. If claiming 10 point preference, you will need to submit a Standard Form 15 "Application for 10-point Veterans' Preference", http://www.opm.gov/Forms/pdf_fill/SF15.pdf.
If selected, additional documentation may be required prior to appointment.
If selected, additional documentation may be required prior to appointment.
AGENCY CONTACT INFO:
OSD HR Servicing team
Phone: (614)692-2646
Fax: (614)693-1505
TDD: (800) 750-0750
Email: DHRS-DOSD@DLA.MIL
Phone: (614)692-2646
Fax: (614)693-1505
TDD: (800) 750-0750
Email: DHRS-DOSD@DLA.MIL
Agency Information:
Office of the Secretary of Defense
Human Resource Directorate
4800 Mark Center Drive
Suite 03D08
Alexandria, VA
22350-3200
USA
Fax: (614)693-1505
Office of the Secretary of Defense
Human Resource Directorate
4800 Mark Center Drive
Suite 03D08
Alexandria, VA
22350-3200
USA
Fax: (614)693-1505
WHAT TO EXPECT NEXT:
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
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