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| Job Description |
| Under supervision, performs responsible clerical and related work with some latitude for independent judgment.
The Clerical Associate will be responsible for the following:
• Perform responsible clerical work in various administrative and operational areas by processing, recording, checking and maintaining records, furnishing information, and preparing reports.
• Provide administrative support, office management, contract management and clerical duties including but not limited to scanning documents, photocopying, filing, and general organization.
• Prepare transmittals, cover sheets, and other materials.
• Check documents and records for accuracy of information and for conformity with established policy and procedure.
• Respond to telephone inquiries and refer or transfer callers to appropriate staff.
• Coordinate Business Law Unit work flow by assisting in the maintenance of the Business Law Unit work status database and receiving, inputting and delivering assigned tasks to staff attorneys.
• Provide support to Business Law Unit attorneys.
• Assist in the maintenance of staff schedules including the scheduling of meetings.
• Act as a liaison and interact with other units and divisions of ACS and with other municipal agencies.
• Assist in the preparation and maintenance of an office supply inventory and order supplies as needed.
• Prepare periodic statistical reports.
• Perform routine data processing functions.
• Act as a liaison and interact with vendors as requested.
• Process vendor invoices as requested. |
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| Minimum Qual Requirements |
| Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute. |
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| Preferred Skills |
| Knowledge of or background in government procurement; Detail and results oriented; Excellent interpersonal and oral communications skills; Professional attitude; Ability to work independently and as a team player.
This position is open only to permanent candidates currently serving in the civil service title of Clerical Associate, Level II or III. |
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| Additional Information |
| Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
The City of New York and the Administration for Children’s Services are Equal Opportunity Employers Committed to Diversity |
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| To Apply |
| Click on "The Apply Now" button. |
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| Residency Requirement |
| New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. |
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