Job: Administrative Assistant

Position Information

Position Details

Position Title	Administrative Assistant
Position Number	Staff_10723
Department	College of Education - Dean's Office
Additional Department
Market Reference Pay Range	3
FLSA Status	Non-Exempt
Position Category	Clerical/Administrative
Position Type	Full-time
Months Per Year	12
Hours Per Week	37.5
FTE	1.0

Job Description

Position Summary	Seattle University has an exciting, dynamic opportunity for a Administrative Assistant to join our community. Provide administrative support in the College of Education to the two Associate Deans, Director of Marketing and Communications, and Development Officer. In addition, this position will assist in the daily operations of the College of Education as well as serve as the primary receptionist to the Dean’s office suite. This position reports to the Associate Dean of Research, Online and Professional Learning.
Essential Job Functions	Word-processing, data entry, data-base management, report and spreadsheet generation, copying, scanning, and proof-reading. Support with calendar functions, setup, preparing for and follow-up for meetings, maintains financial records for department(s) including check requisition and financial reports. Coordinate departmental events and meetings. maintains accurate files. Coordinates with marketing to ensure department website(s) are current. Attend Staff Council meetings. Assist adjuncts and visitors with parking passes, etc. Provide reception and information services for the Dean’s office suite. Interact with students, parents, faculty and visitors in person and on the phone. Provide information upon request to interested students. Respond to questions and refer students and others to appropriate contacts. Work with university data systems which include Schedule Planner, Datatel, WebNow and ImageNow.
Marginal Job Functions	Provide administrative support for assigned projects or committees. Perform other related duties as assigned.
Minimum Qualifications	High school diploma and three years administrative office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Proficiency in MS Office software such as Excel, PowerPoint, Word, Outlook and Access. Experience maintaining a website or the interest and willingness to learn. Ability to communicate effectively with others in writing, by phone or in person. Excellent customer service skills including the ability to create a warm and welcoming environment and work with diverse populations. Ability to organize and prioritize and able to perform multiple tasks successfully. All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values. All positions at Seattle University require a criminal history background check.
Preferred Qualifications	Bachelor’s degree preferred. Experience working in a higher education environment and familiarity with university data systems.
Compensation	Salary starts at $31,000+ annually based on skills and qualifications.
Excellent Benefits Package	Our excellent benefits package currently includes: Medical, dental, vision, life, and disability insurance, significantly subsidized for employee and dependents; generous retirement plan; vacation, sick leave, 11 holidays plus Christmas week off, community service leave; Transportation pass 75% paid; Automatic payroll deposit; Library privileges for employees; University fitness facilities free for employees; S.U. tuition for employees and dependents administered in accordance with University policies.
Application Instructions	Please apply online at: https://jobs.seattleu.edu. Applicants are also required to attach an electronic cover letter and resume when applying. Applications will be reviewed after the holiday break in January. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870.
Close Date	12/20/2013
Non-Discrimination Policy	Seattle University does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, political ideology or status as a Vietnam-era or special disabled veteran in the administration of any of its education policies, admission policies, scholarship and loan programs, athletics, and other school-administered policies and programs, or in its employment related policies and practices. In addition, the University does not discriminate on the basis of genetic information in its employment related policies and practices, including coverage under its health benefits program. All University policies, practices and procedures are administered in a manner consistent with Seattle University’s Catholic and Jesuit identity and character. Inquiries relating to these policies may be referred to the University’s Vice President for Human Resources and University Services and Equal Opportunity Officer at (206) 296-5870. Consistent with the requirements of Title IX of the Education Amendments of 1972 and its implementing regulations, Seattle University has designated three individuals responsible for coordinating the University’s Title IX compliance. Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity may contact any one of the following Title IX coordinators: Office of Human Resources RINA 214 (206) 296-5870 hr@seattleu.edu Individuals may also contact the Office for Civil Rights of the U.S. Department of Education.
Quick Link	http://jobs.seattleu.edu:80/postings/16207

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you referred to this job posting?
   • Seattle University jobsite
   • Indeed.com
   • HigherEdJobs.com
   • NWjobs.com/Seattle Times
   • Craigslist.com
   • Chronicle of Higher Education
   • Social Media (LinkedIn, Facebook, etc-Please name in next question)
   • Industry Specific Jobsite (Please name in next question)
   • Employee Referral (Please name in next question)
   • Other (Please name in next question)
   • Yesler Terrace Resident
2. * If Other, Employee Referral, Social Media or Industry Specific Job Site please specify:
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents